Core requirements and constraints

Where it is certain, or highly likely, that you will be entering into a procurement process it is worth identifying any fixed constraints before looking further at your detailed requirements. The kind of things you might want to consider are:

  • general requirements about the kind of supplier your institution is prepared to do business with;
  • your IT architecture strategy and any constraints this might impose on the type of products you are able to consider;
  • the existence of a fixed timescale - this might happen if your existing supplier is withdrawing support for a particular product.

This means that a broad stakeholder group including representatives from finance, IT and learning and teaching need to be involved in the project from the very start. There is more on this topic in the section on Stakeholder engagement and communications.